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Imaging, Document Capture & Indexing

The Collaborator Platform integrates with all scanning solutions via a common storage facility:

The Collaborator Platform can store different images:

  • Clear

  • Greyscale

  • ColourDifferent

  • paper-sizes

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The Collaborator Platform can store different file formats (e.g. Tiff, PDF,etc.). The Collaborator Platform supports storing PDF documents with an “Optical Character Recognition (OCR)” layer. The Collaborator Platform can do automatic indexing. The Collaborator Platform can do automatic field recognition. The Collaborator Platform supports storing both the OCR and original format of the scanned image. 

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The scanner software able to perform at least the following image enhancements:

  • De-skew;

  • Noise removal/de-speckle;

  • Rescan borders;

  • Invert;

  • Rotate;

  • Trim

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The Collaborator Platform imaging software provide user-specified hotkey assignments. The Collaborator Platform imaging software make provision for thumbnail viewing of scanned pages per document. The Collaborator Platform support compression / decompression.

Document Capture

The Collaborator Platform allow single import of a scanned image. The Collaborator Platform allow batch import of scanned images. Images are spit into separate files by detecting a bar code. The Collaborator Platform imaging software provide a control count for verifying batch scanning. 

 

The Collaborator Platform imaging software provide for scan re-import in mid-batch in case of interruption. The Collaborator Platform imaging solution allow for pages to be rearranged, removed or added to a document by an authorised user. The Collaborator Platform imaging software make provision for the regrouping of pages into appropriate documents. 

 

The Collaborator Platform software provide for the management of scanned images as multiple pages of a single document

The Collaborator Platform imaging software make provision for the deletion of a document during the verification process. The Collaborator Platform imaging software record the location, operator and the date and time each image was scanned/imported. The Collaborator Platform imaging software make provision for an audit trail during the verification process. 

 

The Collaborator Platform imaging software make provision for a confirmation box for editing, saving and deleting images. The Collaborator Platform imaging software make provision to alert the operator of outstanding indexing of scanned images and quality verification

Indexing

The Collaborator Platform provide for the customisation of the imaging software profile form with regards to the:

  • Look and feel of the profile form

  • User-defined fields on the profile form

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The Collaborator Platform provide standard metadata fields supporting this component of the solution. The Collaborator Platform automatically assign values to fields on the imaging profile form. The Collaborator Platform imaging software allow override of automatically assigned values to fields on the imaging profile form. The Collaborator Platform imaging software provide drop-down lists to speed up index field entries. 

 

The Collaborator Platform prevent the index fields of images to be amended or deleted after the full verification process is completed. The Collaborator Platform imaging software support batch Indexing by presenting each document in the batch in sequence and prompting for assignment of indexes.

Workflow

The import/capture of a document initiate a workflow process

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